TABLE OF CONTENTS
DECLARATION ....................................................................................................................... i
APPROVAL .............................................................................................................................. ii
DEDICATION ......................................................................................................................... iii
ACKNOWLEGEMENT .......................................................................................................... iv
ABSTRACT .............................................................................................................................. x
LIST OF ABREVIA TIO NS ...................................................................................................... v
LIST OF TABLES .................................................................................................................... X
LIST OF FIGURES .................................................................................................................. xi
TABLE OF CONTENTS ......................................................................................................... vi
CHAPTER ONE ...................................................................................................................... 1
INTRODUCTION ..................................................................................................................... !
1.0 Introduction ......................................................................................................................... 1
1 . l Background of the study ..................................................................................................... I
1.2 The problem statement ........................................................................................................ 2
I .3 The purpose of the study ..................................................................................................... 3
1.4 Objectives of the study ................................................................................................... 3
I .5 The research questions .................................................................................................... 3
I .6 The hypothesis ................................................................................................................ 3
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1. 7 The scope of the study .................................................................................................... 3
1. 7 .1 Content scope .............................................................................................................. 3
1.7.2 Area scope ................................................................................................................... 4
I . 7.3 The time scope ............................................................................................................ 4
1 .8 Significance of the study ................................................................................................ 4
1.9 Limitations of the study ................................................................................................. 4
CHAPTER TWO .................................................................................................................... 5
LITERATURE REVIEW .......................................................................................................... 5
2.0 Introduction ................................................................................................................... 5
2.1 The different record keeping methods used in the organization .................................... 5
2.2 The different procurement procedures used in organization .......................................... 6
2.3 The impact of record keeping on the procurement of goods and serv;ces in the
organization ............................................................................................................................... 8
CHAPTER THREE .............................................................................................................. 11
METHODOLOGY .................................................................................................................. I I
3.0 Introduction .................................................................................................................. 11
3. I The research design ...................................................................................................... 11
3 .2 Description of the population ....................................................................................... 11
3.3 Sample size ................................................................................................................... 11
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3.4 Simple random sampling method ................................................................................. 12
3.4.1 Convinced sampling .................................................................................................. 12
3.4.2 Purposive sampling ................................................................................................... 12
3 .5 Data gathering methods ................................................................................................ 12
3.5.1 Document analysis .................................................................................................... 13
3.5.2 Interview method ...................................................................................................... 13
3 .5 .3 Questionnaires ........................................................................................................... 13
3.6 Data analysis and presentation ..................................................................................... 13
CHAPTER FOUR ................................................................................................................. 14
DATA ANALYSIS, INTERPRETATION AND PRESENTATION OF THE FINDINGS .. 14
4.0 Introduction ....................................................................................................................... 14
4.1 Demographic characteristics of the respondents ............................................................... 14
4.2. The procurement procedures ............................................................................................ 17
4.3 The role of record keeping ................................................................................................ 21
4.4 The impact of record keeping on the procurement of goods and services ........................ 23
4.5 The relations between record keeping and procurement of goods and services ............... 27
4.5: I The roles of record keeping in the process of procurement of goods and services ....... 27
CHAPTER FIVE ................................................................................................................... 28
PRESENTATION OF FINDINGS. CONCLUSIONS AND RECOMMENDATIONS ........ 28
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5.0 Introduction ....................................................................................................................... 28
5.1 The results of the research questions ................................................................................ 28
5.1: I The procurement procedure in Century bottling company limited ................................. 28
5.1:2 level of records keeping ................................................................................................. 28
5.1 :3The impact of record keeping on the procurement of goods and services ...................... 29
5.2 Conclusions of the research study ..................................................................................... 29
5.3Recommendations of the research study ............................................................................ 30
5 .4 Areas of further research ................................................................................................... 31
REFERENCES ...................................................................................................................... 32
QUESTIONNAIRE ................................................................................................................. 33
ABSTRACT This study sought to find out the impact of record keeping on procurement of goods and services of century bottling company. The study was guided by the following objectives; to investigate the different procurement procedures used in century bottling company, to indentify the different record keeping methods used in century bottling company and to find out the impact of record keeping on procurement of goods and services of century bottling company. The study adopted a cross sectional survey design where data was collected from a cross section of respondents at one point in time. The sample was selected from the depa1iments of procurement and logistics. Production. sales and marketing, financial administration. internal audit and Accounts. The sample size comprised of 40 respondents. The findings revealed that there is Identification of needs by the user department, there is revi~w of the specifications before purchases are made, the company prepares the bids and invites bidders. Award is best on the past performance of the bidder and evaluation of bidders is done by the company before short listing. The findings also revealed that records keeping has helped in auditing, record keeping has simplified the budgeting for future, record keeping has helped in providing information for supplier, creditors and outside inventors, records keeping has provided accurate and timely information for decision making purpose and record keeping helps to monitor business performance.
